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Deliver programs on-time, within budget and according to scope.

Align the portfolio of projects with an eye toward future strategy.Areas of responsibility and competenciesįor any Program Management Office, it is extremely important that you are able to show how your PMO delivers tangible and meaningful business benefits.Here are some key success factors that are worthy of discussion. There are many critical success factors that influence the success of a PMO. Whereas the role of the PM is to adhere to the guidelines and practices standardized by the PMO during project planning, preparation, and execution. The PMO is also the source of documentation, guidance and metrics regarding the practice of project management and execution. Typically, the PMO defines and maintains standards of project management within the organization through the standardization and the execution of repeatable and scalable processes. While a project manager is accountable for achieving the goals approved for their projects they are responsible, a PMO is accountable for achieving the approved goals for the enterprise. They actually operate on different levels. The project manager manages the constraints (scope, schedule, cost, quality, etc.) of the individual projects, while the PMO manages the methodologies, standards, over all risks/opportunities, metrics, and interdependence among projects at the enterprise level. Project Officer - improve the planning and delivery process by collecting and maintaining data in a consistent form.Project Specialist - play a proactive role in the promotion of project management methods and standards, implementation of good project management practice, and the monitoring of certain projects.Portfolio Analyst - facilitate the development and on-going management of an optimized portfolio, ensuring senior management decisions lead to the fulfilment of strategic objectives through delivery of projects.Head of Project Office - establish and run the temporary Project office.Head of PMO - establish and run the permanent office.The PMO sponsor will ideally be a member of the main board. PMO Sponsor - champion and direct the establishment and evolving operation of the PMO.Here is the role of the stakeholders in PMO: There will normally be an expert (or several) in the PMO who can support project managers and their teams with using any project-related software. The PMO often play the role as a guardian of Enterprise Project Management tools and project management methods. Others serve as centers of excellence, and still others align project and program work to corporate strategy across an enterprise. Some serve as a means to standardize project-related governance processes and facilitate sharing of resources and tools. Strategic PMOs enable strategic change in organizations.

Managing dependencies across multiple projects.

Gathering data about project progress and producing reports.

Prepares risk analysis and action plan to mitigate the risks.

Monitor and evaluate project performance to established goals.

Delivering training and mentoring project team members.

Reporting on financial information such as return on investment.

Encouraging (or enforcing where necessary) the use of those standards and processes.

So what does that actually mean in practice? PMO teams fulfill a variety of functions on a day-to-day basis including: A PMO's main purpose is to facilitate project success by establishing best practices, mitigating risks and ensuring on-time project delivery within a specified budget. A PMO underpins the project delivery mechanisms by ensuring that all business change in an organization is managed in a controlled way. It is a function that provides decision support information, although it doesn't make any decisions itself. The role of a PMOĪ PMO is the backbone of a successful project management approach at an organization. Most PMO processes, methodologies and best practices are based on industry standards, such as A Guide to the Project Management Body of Knowledge (PMBOK Guide), which was originally published by the Project Management Institute (PMI), a certification body for project managers (PM). The PMO also serves as an organization's central hub for project documentation, guidance and success metrics. The PMO strives to standardize and introduce economies of repetition in the execution of projects. A Project Management Office, abbreviated to PMO, a group or department in an enterprise that establishes and implements best practices and maintains standards related to project management, planning and execution.